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Cost Analysis

 

How do I access the cost analysis screen?

  1. Click on ¨Projects¨
  2. Click on ¨Cost analysis¨

What is the cost analysis screen for?

      On the cost analysis screen we can analyze all costs allocated to a certain project, so we can compare the estimated costs, to the real ones (obtained from the  invoices and time sheets inputted to the project). This way we can obtain the difference between expenses and revenue related to the project through project progress, for a certain period of time or from the very beginning.

Get to know the screen

Cost analysis by project in progress

Functionality:  
On the cost analysis by project in progress screen, we can view the deviations generated between expected cost and real cost in a certain period of time, identified by labor, materials, machinery, subcontractors and general expenses,and comparing these results with the actual project progress. 
 
Screen capture:
 
 
What does each field on the screen mean?:
 
 Name Description Field type 
 Project Project analyzed  
 Currency Currency  
 From Date of the project progress to be analyzed   
 To Date of the project progress to be analyzed  
 Expected cost Expected costs of the analyzed project, related to the estimate and project progress.  
 Real cost Real cost for the period selected. The cost is related to the invoices and time sheets introduced for the project.  
 Deviation Deviation for the period selected, between expected cost and real cost.  
 Expected cost Expected cost from origin, analzyed and related to the estimate and project progress.  
 Real cost Real cost from origin, for the period selected and related to the invoices and time sheets introduced for the project.  
 Sales total
 
Sales total, this calculated from the total sales calculated from the project progress (units executed x sales price;  not from certifications)  
 Deviation Difference from origin between expected cost and real cost  
 

Cost analysis by chapter

Screen access:
    1. From the cost analysis screen, select the project you wish to analyze by chapter.
    2. Once selected, double click on the project description and you will obtain the chapters
    Note: To  go back, use the navigation bar.

Functionality:
 
        The screen functionality is the same as Cost analysis by project, but in this case, the information is shown by chapter. 

 
Screen capture:
 
 
 
 
¿What does each field on the screen mean?:   
 
 COPIAR TABLA ARRIBA
 Nombre Descripción Tipo de Campo 
 Proyecto: Proyecto analizado   
 Moneda: Moneda  
 Desde: Fecha relacionada con el avance de proyecto comprendido en el período a analizar.   
 Hasta: Fecha relacionada con el avance de proyecto comprendido en el perídodo a analizar  
 Costos Previsto: Coste previsto del período analizado y relacionado con el presupuesto y el avance del proyecto  
 Costo Real: Coste real del período y relacionado con las facturas y los partes de trabajo  introducidas contra el proyecto  
 Desviación: Diferencia del período entre el costo previsto y el costo real  
 Costo Previsto: Coste previsto a origen analizado y relacionado con el presupuesto y el avance del proyecto  
 Costo Real: Coste real a origen del período y relacionado con las facturas y los partes de trabajo introducidas contra el proyecto  
 Valor Venta:
 
Valor a venta a origen y relacionado con el valor a venta del  avance de proyecto (y no de la certificación)   
 Desviación Diferencia a origen entre el costo previsto y el costo real  
 

Cost analysis by work unit

Screen access:
    1. From the cost analysis screen, select the chapter that contains the work unit you wish to analyze
    2. Once selected, double click on the chapter and you will obtain the work units
Functionality:
 
 The screen functionality is the same as Cost analysis by project, but in this case, the information is shown by work unit.
 
Screen capture:
 
  
What does each field on the screen mean:

        
    PEGAR TABLA DE ARRIBA

 
 Nombre
Descripción Tipo de Campo 
 Proyecto: Proyecto analizado   
 Moneda: Moneda  
 Desde: Fecha relacionada con el avance de proyecto comprendido en el período a analizar.   
 Hasta: Fecha relacionada con el avance de proyecto comprendido en el perídodo a analizar  
 Costos Previsto: Coste previsto del período analizado y relacionado con el presupuesto y el avance del proyecto  
 Costo Real: Coste real del período y relacionado con las facturas y los partes de trabajo  introducidas contra el proyecto  
 Desviación: Diferencia del período entre el costo previsto y el costo real  
 Costo Previsto: Coste previsto a origen analizado y relacionado con el presupuesto y el avance del proyecto  
 Costo Real: Coste real a origen del período y relacionado con las facturas y los partes de trabajo introducidas contra el proyecto  
 Valor Venta:
 
Valor a venta a origen y relacionado con el valor a venta del  avance de proyecto (y no de la certificación)   
 Desviación Diferencia a origen entre el costo previsto y el costo real  

 
 
 

Real cost detail

Screen access:

  1. From the cost analysis screen and once the project has been selected, click on the arrow next to the project´s description.
  2. Once the menu is displayed, select the type of unit you wish to analyze and double click it(Labor, Machinery, etc)
Functionality:

From this screen you can view all allocations that make up the real cost viewed on the cost analysis report.  

 
Screen capture:
 
 
 
What does each field on the screen mean:
 
 
 Name Descripción Tipo de Campo 
Date Date of time sheet or invoice allocated to a work  
Worker Worker code  
Worker name Worker name  
Supplier Supplier code  
Supplier name Supplier name  
Comments Comments   
Hours Time sheet hours  
Hours total Hours total ($)  
Discount Discounts  
Total
 
Total  
Original currency Original currency  
Original currency total Total in original currency  
Exchange rate Exchange rate  
 

 

Deviation detail

Screen access:

  1. From the cost analysis screen and once the project has been selected, click on the arrow left of it´s description.
  2. Once the menu is displayed, select the type of unit you wish to analyze and double click it(Labor, Machinery, etc)
Funcionalidad:
  
From this screen you can view all allocations that make up the real cost viewed on the cost analysis report.  
 
Screen capture:
 
 
 
What does each field on the screen mean?:
 
 
 Name Descripción Tipo de Campo 
Date Date of time sheet or invoice allocated to a work  
Worker Worker code  
Worker name Worker name  
Supplier Supplier code  
Supplier name Supplier name  
Comments Comments   
Hours Time sheet hours  
Hours total Hours total ($)  
Discount Discounts  
Total
 
Total  
Original currency Original currency  
Original currency total Total in original currency  
Exchange rate Exchange rate  


 

 

How to´s 

How do I get the cost analysis by project?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨

How do I get the cost analysis by chapter?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to select a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the project description to analyze the chapters
 

How do I get the cost analysis by work unit?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to select a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the project description to analyze the chapters
  7. Double click on the chapter description to analyze the work units

How do I get the real project cost?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

How do I get the real cost of a chapter?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

How do I get the real cost of a work unit?
  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

How do I get the deviations of a project?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

How do I get the deviations of a chapter?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

How do I get the deviations of a work unit?

  1. Click on ¨Reports¨
  2. Click on ¨Projects¨
  3. Click on ¨Cost analysis¨
  4. Click on the folder button to find a project
  5. Use the provided filters provided on the screen and click ¨Run¨
  6. Double click on the arrow left of the project´s description
  7. Double click on the description of the item you wish to analyze
  8. Double click on the real cost button

Where can I use the cost analysis?

Cost analysis is the final objective and result of comparing the projected cost of an estimate and the real cost allocated through invoices and time sheets, as well as the real expenses and revenue registered on project progress.

Learn to use the graphic interface

  On the Cost analysis screen the following graphic elements are used: